The regents have granted authority to the university administration to adopt additional rules and procedures as may be appropriate and necessary to implement. Policies and procedures all event requests must be entered into the campus event management system ems and approved at least 30 days in advance of the date of the event. These provide more indepth answers to some of the topic discussed in the records management faq page, as well as some additional topics. These policies are meant to ensure the safety and comfort of all members of the ubc community. Mar 23, 2021 records management regulations, policy, and guidance. Policies and proceduresmanual alaska state archives. The policy and procedure will enable service areas to understand the steps required to initiate, monitor, deliver and evaluate projects in a controlled way. Use of an event manual enables an event planner to follow rules and regulations of planning an event efficiently. Records management procedures manual camosun college.
Guidelines for conference and event management establishment date. An 8step guide for event planners and venue operators reach out to more than one vendor have your vendors provide a list. Records management regulations, policy, and guidance. These documents provide authority and necessary guidance to a company or a department on topics like hiring practices, bank accounts, dress code, etc. An organization should include a formal statement of its purpose. May 18, 2017 edited for updates on 9222017 page 4 of 2627 1. The following actions will be taken according to an appropriate schedule.
If the event is taking place outside of normal business hours mf, 8am5pm, the event host must hire duke security for the duration of the event. No events will be scheduled that will conflict with a law schoolsponsored annual event such as admitted students open house, reunion, leadership and named lectures bernstein, currie, lange. Such procedures have been developed by the student administrative commission sac and applied to student clubs and constituencies. Participate in community events and encourage the use of your facilities. Jun 10, 2019 if you have office procedures you need to document, then you could probably use an office procedures manual template. Document management and archival policy european commission. Rationale this policy delineates a framework to assist university academic and administrative units in scheduling. To this end, this manual of policy and procedures for records management has been developed. This manual will contain the materials that employees will refer to.
Disaster planning recovery and facilities upcoming 6. Ensures that hisher office is in compliance with this policy and its associated procedures. Onc boces is a local government organization under statutory and policy requirement to maintain records in accordance to law and regulation. This handbook provides a clear guideline for event organisers to maintain a safe, successful and welldocumented event. Handbook contains policies that apply to all student clubs and constituencies constituted under the ams. Their role and responsibility includes organising, resourcing, creative directing, human resource management, negotiating, financial management, public representation, troubleshooting and liaison. Information about catering services can be found here. Rationale this policy delineates a framework to assist university academic and administrative units in scheduling their events.
The highland community college it policy and procedure manual provides the policies and procedures for selection and use of information technology within the business which must be followed by all staff. In the event of fire, flood, or other disasters affecting the library contact. Deputy vicechancellor research, 19 september 2012 date last amended. Records policy and procedures manual university of. Important event planning policies and guidelines there are a number of important policies you should be aware of when organizing events on campus. Whether you are planning a convention, trade show, exposition, entertainment showcase, sporting event, social event or special occasion, this user guide provides you with vast resources to answer most of your event related questions. In the event of any conflict between policies in this manual and departmental procedure, the policies in this manual supersede. Policy and procedure manual updated july 2, 2015 detailed in the attached document is a policy manual intended to guide the actions and decisions of the office of event services.
Each employee is expected to learn hisher departments procedures and comply with them. Use the required event description box at the end of the form to communicate information to the event staff regarding important guests, special instructions and other such things not covered in the standard form. Thank you for having your next event at methodist university. Event management policy conferences and events lewis. These policies cover the usage, acquisition, processing and management of the. The commissions document management policy known by the acronym e domec electronic archiving and document management in the european. May 17, 2019 policies and procedures manual in either written or digital form. Policies and procedures manual communitylivingstmarys. Development communication and alumni relations office 1. It details the policies and procedures of the little big horn college archives. Event planning manual special events alumni center 2402 s. The policy and procedures manual is intended to be a complete book of the current policy decisions of the board of directors. A procedu res manual defines the procedures for managing records after they have been transferred from the records centre to the archival institution for permanent preservation. Policy and procedure manual little big horn college library.
The records management policy and outreach program, under the office of the chief records officer for the u. Home information management how to manage your information policy and process. Event management policy monthyear page 2 of 8 event management policy 1. Using this check list will ensure that best practices and procedures are followed. Aurora university is contractually obligated to use tru blu catering when serving food andor beverages at any oncampus event.
The event manager must be contactable throughout the event planning. In the event the organization has no such documentation, the needs assessment should include a recommendation that the organization develop one as well as specify any special considerations that the organization needs to address. The spirit of the policies should reflect the mission and. Naturally, a policy and procedure cannot be written for every minute detail or event that may occur, but rather, are. To ensure the policy and procedures are understood and used by involved members, training sessions should be held, when possible and where applicable. Government, is responsible for developing federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records.
Read the events held on council land policy stage 2. A procedures manual and in emergency planning for records and archives services. The events planning manual is a working document intended to aid the presenter of events on the earlham college campus through the necessary steps when planning and presenting an event. Requests for external e vents c osponsored by campus departments or organizations must be requested by the campus entity which assumes full responsibility for the event. It also provides guidelines highland community college will use to administer these policies, with the correct procedure to follow. The event manager is responsible for the overall management of the event. Find a policy that fits your needs and, if this does happen to you before you get it, make sure to have your event venue put their vehicle policy in writing ahead of time. We are excited to serve as your hosts and look forward to creating a compelling experience for your guests. When it comes to event planning, you really cant have too much insurance coverage. Emergency planning is outlined in planning for emergencies. Please refer to the following ccsd policies, regulations, and guidelines for further guidance on events and related activities.
Please refer to the following ccsd policies, regulations, and guidelines for further guidance on. Dec 06, 2019 nation departments may have specific and additional procedures enhancing the general policies stated in this manual. Special projects policies and procedures project management policy and procedure authors. An event manual can be prepared by local government or by any private venues and events planners. A policy and procedure manual is the perfect way to keep your virtual employees on the same page as these manuals work like references in case someone is confused about taking a step or decisionmaking and enables everyone to behave in a legal, conscious, and ethical manner. Policies and procedures are designed to regulate all major decisions, actions, and principles of an organization. The only office procedures manual template youll ever. The regents policy manual is the collection of policy statements, formally approved by the new mexico state university board of regents, which govern the university at the highest level.
The only office procedures manual template youll ever need. Processing priority, processors, processing plan, processing date, and status. Oct 22, 2018 event manual is a tool or document that may states policies and procedures to organize variety of events in a best way. To realise the value of your information you need a combination of policies. Policies and guidelines ensure that these activities are safe and meet essential standards.
Capital improvement program below and the emanual for additional. Through consistent and fair oversight of scheduling event spaces, responsive event coordination. Event planning procedures this document is provided as a supplement to the event planning and protocol guide. Policies are the boards statements of the decisions it has made regarding certain questions that have been raised. Templates make your life easier, giving you a solid starting point and helping ensure that you dont leave out any crucial information. Records management policies and procedures ferris state. Department of state, has overall authority over state records. Jul 02, 2015 policy and procedure manual updated july 2, 2015 detailed in the attached document is a policy manual intended to guide the actions and decisions of the office of event services.
The employee manual is the opportunity for management to clearly communicate with new staff members the policies and procedures of the organization. Records management and archives policy page 1 records management and archives policy policy 5. Policies and procedures manual for planning and construction approved. The event procedures manual defines roles and responsibilities as well as helpful tips for the planning and conduct of symposia, conferences, exhibitions, workshops, and forum series.
Students presenting events are to work with the director of student activities who has additional guidelines for student presenters. We can accommodate many types of events from small workshops, board meetings, recitals and receptions, to summer camps, weekend retreats, pageants and concerts. Policies and guidelines for planning events, activities at iu events and activities at indiana university can be educational, lifechanging, thoughtprovoking and entertaining. Donating personal or organizational materials to the archives. A manual for small archives the archives association of british. The community relations staff is dedicated to ensuring your special event is a success. Establishes general and officespecific records retention schedules and records management procedures. Overview maroondah city council plans, manages and supports a range of festivals, functions and events held in council facilities and on council owned land.
The event planning check list is the primary document that will keep you on track with the many planning details from the beginning stages through wrap up. For faculty, records created as part of an administrative function such as department head or chair, are considered university records and are governed by the appropriate records retention schedule. The archives staff ensure records are received, processed according to archival standards, physically housed and protected and made available for. Records and archives management international and a postgraduate research. The policies and procedures developed for the management of special events outline college priorities related to facility use and scheduling, maintenance of a master calendar, assignment of responsibilities, information dissemination, operational guidelines, traffic and parking control, facility rental, and temporary signage. New york state archives, records, records management, records management training, training, archives, policies, procedures, policy development, developing a records management policy created date. The role of event planning office is to manage the scheduling, coordination, staff assistance with layout planning and communication of programs and events and ensure facility usage policies are understood by the sponsoring party. This manual will contain any and all policies that are written to provide the basic structure and guiding principles by which the organization will operate. Important event planning policies and guidelines student. This policy provides broad guidelines on planning, managing and evaluating events by the organisation. These are the policies and procedures governing records management at ferris state university.
Capital improvement program below and the emanual for additional information regarding the cip process. Offers guidance in managing university records through the. Purpose and scope insert organisation name manages events according to priorities identified in its strategic plan andor through specific project activity. Questions about the policies and procedures described in this manual should be directed to the udm archives and records program, mcnichols library, 3rd floor, telephone. University records are those created by staff during the course of university business. Historically significant records, in any form, that have been designated as.
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